HR and legal sign-off
Give HR and the data protection officer a concrete description of how candidate material is handled.
Interview transcription and GDPR for recruiters
Interview recordings, CVs and notes are personal data. ReVoice limits access to members marked as recruiters, encrypts the case file, keeps CVs out of Company Knowledge, processes data in EU regions and acts as your processor under a data processing agreement.
Controls built into the workflow
- Only company members an administrator has marked as recruiters can handle candidate material and read interview output
- The candidate case file is encrypted and versioned
- CVs are not added to the Company Knowledge index, which keeps candidate data minimized
- The role-fit assessment contains no score and no automated hiring decision
- Hosting in Frankfurt, EU object storage and EU-region speech and AI services
What remains your responsibility
As the controller you decide the legal basis for recording and transcribing an interview, you inform the candidate and you set how long material is kept. ReVoice provides retention and deletion controls and a data processing agreement to support that, but it does not replace your own assessment.
Where the data goes
The residency page explains each stage. Payments and transactional email run outside the EU under Standard Contractual Clauses, and the sub-processor list names every provider and its region.
Use cases
Works council discussions
Show that access is limited to recruiters and that the AI makes no hiring decision.
Public employers
Document processing location and the processor agreement for recruitment tools.
Frequently asked questions
Is interview transcription allowed under GDPR?
That depends on your legal basis and on informing the candidate, which are your responsibility as controller. ReVoice provides access controls, retention controls and a data processing agreement to support your setup.
Who can see interview recordings and output?
Inside a company, only members an administrator has marked as recruiters.
Does the AI make automated hiring decisions?
No. The assessment is decision support with no score and no recommendation.
Where is the data processed?
In EU regions for hosting, storage, transcription and AI analysis. Payments and transactional email run outside the EU under Standard Contractual Clauses.
Related
Try ReVoice on your next meeting
Transcription, summaries and action items for Teams, Zoom and Google Meet, with meeting data processed and stored in the EU.