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Your profile settings can be found in the account menu. Here you can update your display name, upload a profile picture, and configure notification preferences. Your display name is what other team members and meeting participants will see when you share recordings or collaborate in channels. You can upload a profile picture in JPG, PNG, WebP, GIF, or SVG format (max 2 MB). Notification preferences let you control email notifications for meeting completions, shared recordings, and team invitations.

1. Click your avatar in the top-right corner
2. Select 'Settings'
3. Update your name, email or avatar
4. Click 'Save Changes'

ReVoice supports email/password login and social sign-in with Google and Microsoft. When using email/password, we enforce a strong password policy requiring at least 12 characters with uppercase, lowercase, numbers, and special characters. Google and Microsoft sign-in integrate with your existing corporate identity, so you may not need a separate ReVoice password. Business plans additionally support enterprise Single Sign-On (SAML and OIDC) with domain-based routing and automatic user provisioning (JIT), configured by an admin for the whole organization.

If you've forgotten your password, you can reset it from the login page. A reset link will be sent to your registered email address and is valid for 1 hour. If you don't receive the email, check your spam folder. If you use Google or Microsoft SSO to log in, you don't have a ReVoice password and should reset your password through your SSO provider instead. You can also change your password from Settings if you are already logged in.

1. Go to the login page
2. Click 'Forgot password?'
3. Enter your email address
4. Check your inbox for the reset link
5. Follow the link to set a new password

Workspace settings allow admins to manage team members, set default meeting preferences, configure integrations, and control access permissions. Each workspace can have multiple members with different roles: Owner, Admin, Manager, Member, and Viewer. Owners have full control including billing. Admins can manage members and settings. Managers help administer the team with limited privileges. Members can record, view, and use most workspace features, but cannot edit or delete Company Knowledge, connect or use MCP, invite new members, or change workspace configuration. Viewers have read-only access. You can invite new members by email or by sharing an invite link. When you record or move a meeting, you also choose a destination Space: the company's Main Space (readable by everyone in it), a Project Space (limited to the members you add), or your own My Private Space (visible only to you). Workspace roles govern team administration; the Space you pick for a meeting governs who can read that meeting's transcript.

1. Click on Workspaces in the left menu
2. Review team members and roles
3. Configure default preferences
4. Save your changes

ReVoice is GDPR-compliant. You can request a full data export or account deletion at any time from your account settings. All recordings and transcripts are encrypted at rest (AES-256) and in transit with modern TLS (1.2+). We never sell your data and do not use your content to train AI models. Recordings are kept by our transcription and meeting-bot providers only until you delete them; deleting a recording or your account triggers permanent erasure from those providers too. You can delete individual recordings at any time; the recording and its associated data (transcript, summary, AI chat history) are hidden immediately and then permanently purged within 30 days.

ReVoice has no permanent free plan. You start with a 5-day Business trial (payment method required, converts automatically unless you cancel), then choose Individual (EUR 35/month) or Business (EUR 49/user/month); Enterprise is available at custom pricing. Individual includes unlimited meetings, 600 min Meeting Bot, AI Chat, Live Assistant, Knowledge Graph, Podcast Briefing, 25 GB storage with unlimited retention, and all export formats. Business adds shared workspaces, channels, CRM integrations (Fortnox, Salesforce, HubSpot), 3000 min Meeting Bot, 100 GB storage, and team administration. 'Free' still exists, but only as the internal state an account falls back to after cancellation, dunning, or an ended trial (10 meetings/month, 60-minute recording limit, 120 min Meeting Bot, 1 GB storage, 30-day retention) - it is never something you sign up for. Visit /pricing for a detailed comparison.

All invoices are securely managed through our payment provider, Stripe. You can access your complete billing history and download individual invoices as PDF files from the customer portal. Invoices are generated at the start of each billing cycle and include details about your plan, number of users (for Business plans), and any prorated charges from plan changes. If you need a specific invoice format for your company, contact support.

1. Go to Settings > Billing
2. Click 'Manage Subscription'
3. Scroll down to the 'Invoice History' section in the portal
4. Click the date of the invoice to view or download it as a PDF

You can update your payment method at any time through the Stripe customer portal. We accept all major credit cards (Visa, Mastercard, American Express) and process payments securely via Stripe. For Business plans, we can also arrange invoicing via e-invoice or PDF. Your payment information is never stored on our servers; it is handled entirely by Stripe under PCI-DSS compliance.

1. Navigate to Settings > Billing
2. Click 'Manage Subscription'
3. Update your payment method in the portal
4. Save your changes

Plan changes take effect immediately. When upgrading, you'll be charged a prorated amount for the remainder of your current billing cycle. When downgrading, credits will be applied to your next billing cycle. If you downgrade from Individual to Free, some features like AI Chat, Knowledge Graph, and Podcast Briefing will no longer be available, and your existing data becomes subject to the Free plan's 30-day retention policy: any meeting or file older than 30 days (counted from when it was created, not from the date you downgrade) is automatically marked for deletion and permanently erased within a further 30 days. Export anything you want to keep before downgrading. There is no binding period - you can change plans at any time.

1. Go to Settings > Billing
2. Click 'Upgrade' or 'Manage Subscription'
3. Select your new plan
4. Review the pricing change
5. Confirm your selection

You can cancel your subscription at any time. Your account will remain active until the end of your current billing period. After cancellation, your account reverts to the Free plan with its limitations (10 meetings/month, 30-day retention). Under the Free plan's standard 30-day retention policy, meetings and files older than 30 days are automatically marked for deletion and permanently erased within a further 30 days, so export anything important before it ages out. You can reactivate your subscription at any time to regain access to all your data that has not yet been deleted.

If your payment was declined, verify your card details and ensure sufficient funds. Common reasons for declined payments include expired cards, insufficient funds, or your bank blocking international transactions (Stripe processes in EUR). Contact your bank if the issue persists. You can also try a different payment method in your billing settings. If a payment fails, we will retry automatically after a few days. Your service continues during the retry period.

You can invite the ReVoice bot to any supported meeting platform (Zoom, Microsoft Teams, Google Meet). The bot will join, record audio, and automatically generate a transcript and AI summary when the meeting ends. By default the bot appears as a participant named 'Matilda - Matilda by ReVoice'; this name is fixed and cannot currently be customized. All participants will see when the bot joins, ensuring transparency. You can also set up calendar auto-join to have the bot automatically join your scheduled meetings.

1. Open your meeting in ReVoice
2. Paste the meeting link
3. Click 'Join & Record'
4. The bot will join your meeting automatically

ReVoice currently supports three major meeting platforms: Zoom, Microsoft Teams, and Google Meet. Each platform works with our Meeting Bot that joins as a participant to record and transcribe. For Zoom, ensure external participants are allowed in your meeting settings. For Microsoft Teams, the bot works with both scheduled and ad-hoc meetings. For Google Meet, the bot supports both personal and Workspace accounts. We're continuously working to add support for additional platforms.

Connect your Google Calendar or Outlook calendar to automatically detect and join scheduled meetings. Once connected, ReVoice shows your upcoming meetings in the dashboard and can automatically send the bot to join them. You can turn automatic joining on or off with the 'Auto-join meetings' toggle in Settings > AI Notetaker. When it is on, ReVoice sends the bot to your scheduled meetings automatically; when it is off, you send the bot manually for each meeting. Your calendar refreshes automatically whenever you open ReVoice, and you can trigger an immediate sync from the Meetings page at any time.

1. Click on Integrations in the left menu
2. Connect your Google or Outlook calendar
3. Authorize access
4. Go to Settings > AI Notetaker to configure auto-join preferences

If the bot isn't joining your meeting, check these common issues: waiting room enabled (the bot cannot bypass waiting rooms - you need to admit it manually), incorrect or expired meeting link, external participants not allowed in the meeting settings, or the meeting has ended before the bot could join. For Zoom, check that 'Allow external participants' is enabled. For Teams, ensure guest access is permitted. If the bot joins but you see no transcript, check that the meeting has audio enabled.

1. Verify the meeting link is correct and the meeting is active
2. Disable the waiting room or admit the bot manually
3. Check that external participants are allowed in meeting settings
4. Try resending the bot from ReVoice

All recordings are stored in your ReVoice dashboard under the Meetings section. Each recording includes a full transcript with speaker identification, an AI-generated summary with key decisions and action items, and the original audio/video. You can search across all your recordings using keywords, speaker names, or topics. The Knowledge Graph provides a visual map of connected topics across meetings. Recordings are processed within 5-10 minutes after a meeting ends.

1. Log in to ReVoice
2. Go to Meetings
3. Select the recording you want to view
4. Browse the transcript, summary, and action items

You can share recordings via a secure link or directly with team members in your workspace. When sharing with team members, they get direct access in their ReVoice dashboard. Share links can be set to view-only, comment, or edit access; comment and edit access require a paid plan. On the Business plan, you can also share recordings to channels for team-wide access. All shared recordings maintain speaker identification and AI-generated content. External share links can be revoked at any time from the recording's sharing settings. You can also email the meeting summary and action items directly to any recipient: open the share modal, enter an email address, add an optional personal note, and click Send. The recipient receives the same formatted summary email that ReVoice sends after every meeting. Sending to an external address is subject to your workspace's external-sharing policy and is logged in the audit trail.

1. Open the recording
2. Click 'Share'
3. Choose to share with team members, generate a link, or email the summary
4. Set permissions if sharing via link
5. Enter a recipient address to email the summary
6. Click Send

ReVoice exports your meeting as a full structured report in multiple formats. PDF, DOCX, Markdown, and TXT all contain the complete sectioned meeting report: Executive Summary, Key Decisions, Action Items, Keywords, and the Full Transcript with speaker labels and timestamps. The PDF and DOCX use the same professional design as the ReVoice meeting-summary emails. JSON export includes the full report structure plus all raw transcript segments, making it ideal for custom integrations. SRT and VTT exports follow subtitle-player specifications and contain only the timed transcript text. TXT is available on all plans; PDF, DOCX, SRT, VTT, JSON, and Markdown require the Individual or Business plan. You can also download the original audio and video files separately.

1. Open the recording
2. Click the export icon
3. Select your preferred format
4. Click 'Download'

Transcription accuracy depends on audio quality. ReVoice achieves up to 95% accuracy under optimal conditions. For best results, use a dedicated microphone or headset rather than built-in laptop speakers. Minimize background noise, and ensure a stable internet connection for the meeting. Speaking clearly and not talking over others helps the AI accurately identify speakers. If accuracy is low, check if the correct language was detected - ReVoice supports 100 languages and auto-detects by default. You can set a preferred language in Settings.

ReVoice exposes a secure Model Context Protocol (MCP) endpoint so an external AI assistant - Claude or ChatGPT - can read your meetings, transcripts, Company Knowledge and action items on your behalf. Access is controlled by your company admin: an individual member cannot enable it themselves. A company admin (Owner or Admin) first turns MCP access on for the company in Settings, then provisions access for a specific member and issues that member an API key. Once connected, Claude sees the full ReVoice tool set (list your Spaces, list meetings, search transcripts, search Company Knowledge, list action items) and ChatGPT Deep Research uses search and fetch. Access is scoped to the Spaces you belong to and to your own meetings and is entirely read-only: this connector cannot write anything back into ReVoice. Approving or rejecting a drafted agent action (for example a Fortnox draft) can only be done from your own authenticated ReVoice session, never through the connected assistant. Access can be revoked by the admin at any time - either per member or by turning the company switch off, which blocks everyone at once. Connecting an assistant means that tool, running in your own account, can retrieve your meeting data, so enable it deliberately.

1. Admin: open Settings and find the 'MCP Access (Claude)' section
2. Admin: turn MCP access on for the company
3. Admin: select the member, name the key (e.g. 'Claude' or 'ChatGPT') and click Provision access
4. Admin: copy the Connector URL shown in the 'Connector URL' field (use the copy button) and the API key shown once; share both securely with the member
5. Member: in Claude or ChatGPT, add a custom MCP connector using the Connector URL your admin shared
6. Member: set authentication to Bearer token using the API key
7. Member: start asking about your meetings; the assistant now has access
8. Admin: revoke a single member's row, or turn the company switch off to block everyone, at any time

Connect ReVoice to your Slack workspace to receive automatic meeting summaries, action items, and notifications in your preferred channels. After a meeting ends and is processed, ReVoice sends a formatted summary to the configured Slack channel including key highlights, action items with assignees, and a direct link to the full recording in ReVoice. You can configure which channels receive notifications and what level of detail to include. The Slack integration is available on Individual and Business plans.

1. Click on Integrations in the left menu
2. Click 'Connect' on the Slack card
3. Authorize the ReVoice Slack app
4. Select the default channel for notifications
5. Configure notification preferences

Connect ReVoice to Notion to save your meeting summaries where your team already works. During authorization you choose which Notion pages and databases ReVoice may access. After connecting, pick a default destination on the Notion card: choose a database to add each summary as a new row, or a page to add each summary as a subpage. Every saved summary includes the meeting overview, action items, highlights and a link back to the full conversation in ReVoice. To save summaries automatically after each meeting, enable 'Save summaries to Notion' in Settings. Notion connections use a long-lived access token; if access is revoked in Notion, the integration will ask you to reconnect. Available on Individual and Business plans.

1. Click on Integrations in the left menu
2. Click 'Connect' on the Notion card
3. Authorize ReVoice and select which pages or databases to share
4. Choose a default destination (database or page) on the Notion card
5. Optional: enable 'Save summaries to Notion' in Settings to save summaries automatically

ReVoice can sync meeting notes and action items with popular CRM platforms including HubSpot and Salesforce (Business plan). After each meeting, ReVoice matches it by company name to the right HubSpot deal or Salesforce opportunity and pushes a note there with the AI summary, key decisions, and next steps. This eliminates manual data entry and ensures your CRM always reflects the latest conversation context. Fortnox is also available for Swedish customers and drafts customer cards, suppliers, quotes, orders, and invoices - no bookkeeping and no time tracking. See the specific HubSpot, Salesforce, and Fortnox articles for setup details.

1. Click on Integrations in the left menu
2. Select your CRM platform
3. Click 'Connect' and authorize the connection
4. Enable the 'Auto-push' toggle in Settings for that CRM to start pushing meeting notes after each meeting

Connect ReVoice to HubSpot to push meeting notes and action items into your HubSpot CRM. ReVoice matches each meeting by company name to the right HubSpot deal and links a note there, so your sales pipeline stays current without manual data entry. After connecting, enable 'Auto-push to HubSpot' in Settings to have a note created automatically on the matching deal after each meeting, with the AI summary, key decisions, and next steps. The HubSpot integration is available on the Business plan.

1. Click on Integrations in the left menu
2. Click 'Connect' on the HubSpot card
3. Sign in to your HubSpot account and authorize ReVoice
4. Enable 'Auto-push to HubSpot' in Settings to sync automatically after each meeting

Connect ReVoice to Salesforce to create a note on the right opportunity after your meetings. ReVoice matches each meeting by company name to the matching Salesforce opportunity, keeping your CRM enriched with the latest conversation context. After connecting, enable 'Auto-push to Salesforce' in Settings to have meeting summaries, action items, and decisions pushed automatically as a note on that opportunity after each meeting. This helps sales teams keep accurate records without spending time on manual CRM updates. The Salesforce integration is available on the Business plan.

1. Click on Integrations in the left menu
2. Click 'Connect' on the Salesforce card
3. Authorize with your Salesforce credentials
4. Enable 'Auto-push to Salesforce' in Settings to sync automatically after each meeting

Swedish businesses can connect ReVoice with Fortnox to streamline sales administration based on meeting data. After a sales meeting, ReVoice can identify customer data, discussed products and services, and pricing - then create draft customer cards, suppliers, quotes, orders, and invoices directly in Fortnox. Everything is created as drafts that you review and approve before anything is written to Fortnox. The integration does no bookkeeping and no time tracking. The connection uses modern OAuth standard with full encryption. This is especially useful for consulting firms, sales teams, and service companies. The Fortnox integration is available on the Business plan.

1. Click on Integrations in the left menu
2. Click 'Connect' on the Fortnox card
3. Sign in with your Fortnox account to authorize
4. The integration is now active

Connect ReVoice to Zapier to send your meeting intelligence anywhere: turn action items into Trello cards or Jira issues, save summaries to Notion or Google Sheets, post updates to any channel, and much more. ReVoice provides seven real-time triggers: Conversation Completed, New Meeting Summary, Meeting Started, Meeting Ended, Transcript Ready, New Action Item, and Meeting Debrief Ready. ReVoice is not yet listed as its own app in Zapier's directory, so today you connect it with Zapier's generic 'Webhooks by Zapier' trigger: generate a personal API key on the Integrations page, then use it with a Zapier catch-hook URL to register your trigger through the endpoint shown on the Zapier card. The key is shown only once and can be rotated or revoked at any time from the Integrations page. Events are delivered securely the moment they happen, so your Zaps run within seconds of a meeting ending. The Zapier integration is available on Individual and Business plans.

1. Click on Integrations in the left menu
2. Click 'Connect' on the Zapier card to generate your personal API key (shown only once)
3. In Zapier, create a Zap using the 'Webhooks by Zapier' trigger and choose 'Catch Hook' to get a hook URL
4. Register that hook URL for an event by calling the subscribe endpoint shown on the Zapier card with your API key
5. Connect the resulting trigger to any of your favorite apps in the same Zap

Connect ReVoice to Scrive to send documents for e-signature, including Swedish BankID, straight from a meeting. In Settings > Integrations, a Space owner or admin connects your workspace's Scrive account using Personal Access Credentials (API token, API secret, access token, access secret) from Scrive; no OAuth redirect is used. Once connected, open a meeting's After Meeting page and use the 'Send for e-signature' panel to pick a document type (NDA, Agreement, Quote, Addendum, Offer, or other), upload the PDF to sign, add recipients with their role (signer or copy only) and signing order (parallel or one after another), review the exact recipients and document, and confirm to send the binding signing request. You can track signing status from the same panel and open the final signed PDF once everyone has signed.

1. Click on Integrations in the left menu
2. Click 'Connect' on the Scrive card and paste your Scrive Personal Access Credentials (Space owner/admin only)
3. Open a meeting's After Meeting page and choose 'Send for e-signature'
4. Add the document, recipients and signing order, review, then confirm to send

ReVoice supports custom integrations and webhooks for advanced workflows. You can set up webhooks to receive notifications when meetings are processed, and use our data export features to integrate with your own systems. Dedicated webhook endpoints are available for Individual and Business customers. The API key used for Zapier and webhook access is created on the Integrations page from the Zapier card, and revoked there by disconnecting Zapier; the separate API Keys section in Settings is reserved for ReVoice administrators and is not shown in a customer account. For Enterprise customers, we offer dedicated integration support and custom API endpoints. Contact support for documentation.

If no audio is being captured, the issue is typically related to microphone permissions or the meeting platform's audio settings. For the Meeting Bot, ensure that the meeting has active audio participants and that the bot has been admitted to the meeting (not stuck in a waiting room). If you are using web recording, check that your browser has microphone permission. Ensure the correct microphone is selected in your meeting platform. If the recording shows 0 minutes of audio, the bot may have joined but no audio stream was available.

1. Verify your microphone is working
2. Check browser microphone permissions
3. Ensure the meeting platform is sharing audio
4. Restart the recording if needed

Processing time depends on recording length and server load. Most recordings under 60 minutes are processed within 5-10 minutes. Longer recordings or high-traffic periods (weekday mornings in European time zones) may take up to 30 minutes. Processing includes transcription, speaker identification, AI summary generation, and action item extraction. You will receive a notification when processing is complete. If a recording has been processing for more than 1 hour, it may have encountered an error - contact support with the conversation ID.

If you're unable to log in, the most common causes are: incorrect email address, expired SSO session, browser cache issues, or using the wrong login method (e.g., trying email/password when your account uses Google SSO). If you created your account via Google or Microsoft SSO, you cannot use email/password login. Try the SSO option instead. If your account is locked due to too many failed attempts, wait 15 minutes before trying again or use the password reset flow.

1. Clear your browser cache and cookies
2. Try a different browser
3. Check if your account email is correct
4. Use the 'Forgot password' flow
5. Contact support if issues persist

ReVoice works best on the latest versions of Chrome, Firefox, Edge, and Safari. Chrome is recommended for the best experience, especially for web recording features. Some features like web recording may have limited support on Safari and older Firefox versions. We recommend keeping your browser updated. If you experience issues, try clearing your browser cache or using an incognito/private window. Mobile browsers are supported for viewing recordings and transcripts, but web recording requires a desktop browser.

ReVoice is an AI-powered meeting intelligence platform that captures decisions, follow-ups, and insights from your meetings automatically. It works with Zoom, Microsoft Teams, and Google Meet. Core features include: real-time transcription in 100 languages, AI-generated summaries with action items and decisions, a live AI assistant (Matilda) you can talk to during meetings, Knowledge Graph for connecting topics across meetings, Podcast Briefing to listen to meeting summaries on the go, coaching analytics for improving meeting performance, and integrations with Slack, HubSpot, Salesforce, Fortnox, and more. ReVoice is built by The ReVoice Team in Skåne, Sweden, and is GDPR-compliant, with core infrastructure and data stored in the EU.

Getting started with ReVoice takes just a few minutes. Start your 5-day Business trial (a payment method is required, and the trial converts automatically unless you cancel), connect your calendar, and invite the bot to your first meeting. After the meeting, you'll have a full transcript, AI summary, and action items ready in your dashboard. You can then explore features like AI Chat (ask questions about the meeting), Knowledge Graph (see topic connections), and Podcast Briefing (listen to a summary). For teams, set up a workspace and invite your colleagues to share recordings and collaborate.

1. Start your 5-day Business trial at ReVoice
2. Connect your Google or Outlook calendar in Integrations
3. Start a meeting and paste the link to send the bot, or enable auto-join
4. After the meeting, view your transcript, summary, and action items in Meetings
5. Explore AI Chat by clicking on a recording and asking Matilda a question

Matilda is ReVoice's AI assistant that can help you during live meetings. By saying 'Hey Matilda' followed by a question during your Zoom, Teams, or Google Meet call, you can get real-time answers about the current conversation. For example, ask 'Hey Matilda, what did we just agree on for the timeline?' and she will answer based on what has been said in this meeting. The live voice assistant answers in Swedish or English only, regardless of the meeting's actual language; the 100-language support applies to transcription, AI summaries, and AI Chat after the meeting, not this live voice channel. Searching across your other past meetings out loud during a live call is intentionally not supported; use AI Chat after the meeting for that. In parallel, Matilda can privately surface live coaching suggestions - visible only to you in a side panel, never spoken aloud - during sales calls, interviews, and leadership meetings. The live assistant feature is available on Individual and Business plans.

When a meeting ends, the AI summary extracts decisions and action items automatically, and you review them on the meeting's Summary and Action Items tabs. To record something the summary did not catch, open the meeting's Highlights tab: under 'Notes and decisions' you add a note, action item, or decision, and under 'Follow-ups' you add a reminder with a due date. You can also open the meeting's Chat tab to ask Matilda about any part of the conversation or find a specific moment.

After every meeting, ReVoice automatically generates a short, accurate AI summary readable in under a minute: a brief overview (a few sentences), the key points, confirmed decisions, action items with assignees and deadlines (when mentioned), and any open questions. The summary is organized into clear sections making it easy to scan. On Individual and Business plans, you can create custom summary templates with your own prompt and section structure, so summaries generated from that template are not limited to the default short format.

AI Chat lets you have a conversation with Matilda about any of your recorded meetings. Open a recording and click on the AI Chat tab to ask questions like 'What were the main action items?', 'What did [person] say about the timeline?', or 'Summarize the pricing discussion'. Matilda searches the transcript and gives you precise answers with references to the exact part of the meeting. On Individual and Business plans, you can also use Cross-Meeting Intelligence to ask questions across your entire meeting history, like 'What have we discussed about project X across all meetings?'

Podcast Briefing converts your meeting summaries into a natural-sounding audio briefing that you can listen to on the go. Perfect for catching up on meetings you missed or refreshing your memory before a follow-up. The briefing is produced as a natural two-host conversation (a female and a male voice) using advanced text-to-speech technology, and covers key decisions, action items, and highlights. Individual plans include 5 podcast briefings per user per month, and Business plans include 15 per user per month. You can play them directly in ReVoice or download the audio file.

The Knowledge Graph automatically connects concepts, decisions, speakers, and topics across all your saved meetings, creating a visual map of your organizational knowledge. It makes it easy to find related discussions, track how topics evolve over time, and discover connections you might have missed. Click on any node in the graph to see all related meetings and discussions. The Knowledge Graph grows more valuable over time as more meetings are added. This feature is available on Individual and Business plans.

ReVoice provides meeting coaching analytics to help you and your team improve meeting performance. Metrics include talk-to-listen ratio, speaking pace (words per minute), filler words, interruptions, sentiment analysis, a meeting culture score, and per-dimension scores for engagement, productivity, clarity, and actionability, plus an overall score. The coaching dashboard shows trends over time so you can track improvement. This is especially valuable for sales teams, managers, and anyone who wants to become a better communicator. This feature requires the Individual plan or higher.

ReVoice has no permanent free plan. The public entry point is a 5-day Business trial (payment method required up front, converts automatically into the plan you chose unless you cancel first). From there: Individual (EUR 35/month): Unlimited meetings and speakers, 600 min Meeting Bot, AI Chat, Live Assistant, Knowledge Graph, cross-meeting intelligence, Podcast Briefing (5/month), 25 GB storage with unlimited retention, 100 documents (25 MB per file), all 7 export formats. Business (EUR 49/user/month): Everything in Individual plus 3000 min Meeting Bot, shared workspaces and channels, CRM integrations (Fortnox, Salesforce, HubSpot), Podcast Briefing (15 per user/month), 100 GB storage, 500 documents upload, team admin and audit logs, SAML and OIDC SSO. Enterprise: Custom pricing with custom bot volume, dedicated success manager, custom integrations and API access, priority SLA support. 'Free' (10 meetings/month, 60 min per meeting, 120 min Meeting Bot, 1 GB storage, 30-day retention, TXT export only) is only the internal state an account falls back to after cancellation, dunning, or an ended trial - it is never offered as a plan to sign up for. Visit /pricing for the full feature comparison table.

ReVoice has no permanent free plan. You start with a 5-day Business trial: a payment method is required up front, and the trial gives you full Business features - nothing is locked. The trial covers the whole company on shared limits: up to 5 seats, and a shared pot of 20 meetings and 600 meeting minutes (bot recordings, live transcription and imported files all draw from the same pot) that is tracked and shown to you but does not cut the trial short - only the 5-day deadline ends it. Unless you cancel before it ends, the trial converts automatically into the paid plan and seat count you chose at signup. You can cancel any time from the Stripe customer portal before the trial ends. There is no binding period on any plan afterwards either - you can upgrade, downgrade, or cancel at any time.

ReVoice achieves up to 95% transcription accuracy under optimal conditions, even in environments with background noise or strong accents. Accuracy depends on factors like microphone quality, background noise level, number of simultaneous speakers, and internet connection stability. For best results, use a dedicated microphone or headset, minimize background noise, and speak clearly. ReVoice supports 100 languages and automatically detects the spoken language.

Yes, absolutely. ReVoice encrypts your meeting content and stored credentials at rest (AES-256) and protects all data in transit with modern TLS (1.2+). We follow strict GDPR rules. We never sell your data and do not use your content to train AI models. Audio is processed ephemerally and, under our data processing agreements, is not retained by our AI sub-processors after processing. You can delete your data at any time, and account deletion permanently removes all associated data. ReVoice is built by The ReVoice Team in Skåne, Sweden, with core infrastructure and data storage in the EU/EEA.

Yes, ReVoice supports 100 languages for transcription. The platform automatically detects the spoken language, so you don't need to configure anything. Common languages like Swedish, English, Spanish, German, French, and many more are fully supported. The platform interface is available in English and Swedish. AI summaries and chat responses are generated in the same language as the transcript.

ReVoice's smart search automatically connects concepts, decisions, and speakers across all your saved meetings. The Knowledge Graph creates a visual map of topics and relationships, making it easy to find important details across your entire meeting history. You can search by keywords, speaker names, dates, or topics. Cross-Meeting Intelligence (available on Individual and Business plans) lets you ask AI questions that span multiple meetings, like 'What have we decided about project X across all meetings this quarter?'

Yes. Using the 'Hey Matilda' voice assistant, you can ask questions verbally during your ongoing Microsoft Teams, Zoom, or Google Meet calls and get real-time answers about the current conversation, like 'What did we just agree on for the timeline?' This live voice channel answers in Swedish or English only, regardless of the meeting's language. Searching your past meetings out loud is intentionally not supported on this live voice channel; ask Matilda in AI Chat after the meeting instead. She can also privately surface live coaching suggestions - visible only to you, never spoken aloud - during sales calls and interviews. The live assistant feature is available on Individual and Business plans.

ReVoice leverages state-of-the-art AI technology for reliable transcription, consistent speed, and fair pricing. We use trusted AI providers for speech-to-text transcription, AI summaries and analysis, and text-to-speech for Podcast Briefing. All providers operate under strict data processing agreements and do not use your data for model training. The AI is continuously improved to deliver better accuracy and more useful insights.

ReVoice integrates with Slack for instant meeting summaries and notifications, Notion for saving meeting summaries to your workspace, HubSpot and Salesforce for CRM note syncing once you enable it in Settings (Business plan), Fortnox for drafting customer cards, suppliers, quotes, orders, and invoices from the meeting (Business plan), Zapier for automating workflows across thousands of apps, Scrive for e-signatures (including BankID), and Microsoft Teams, Zoom, and Google Drive. The Fortnox integration does no bookkeeping and no time tracking, and everything is created as a draft that you review and confirm before anything is written to Fortnox. You can also connect Google Calendar and Outlook for automatic meeting detection and bot scheduling, and export data in multiple formats (TXT, PDF, DOCX, SRT, VTT, JSON, Markdown; the Free plan exports TXT only) for use in other tools. Custom webhooks are available for Individual and Business customers; the API key used for Zapier and webhook access is created on the Integrations page from the Zapier card.

You do not need a live meeting to use ReVoice. Go to Import to upload an existing audio or video file, and ReVoice produces the same transcript, speaker identification, and AI summary as a bot meeting. Supported formats are MP3, WAV, M4A, WEBM, MP4, OGG, AMR, MOV, MKV, and AVI. The maximum file size depends on the file type and your plan: for video files, up to 2 GB on Free, 20 GB on Individual, and 50 GB on Business; for audio-only files, up to 250 MB on Free and 2 GB on Individual and Business. Large video files are handled with resumable uploads, and processing time depends on the length of the recording.

1. Click Import in the left menu
2. Drag in a file or click to browse
3. Wait for the upload to finish
4. ReVoice transcribes and summarizes the recording
5. Open it in Meetings when processing completes

From any recording you can cut short clips (reels) of the most important moments. Select the start and end of the moment, and ReVoice generates a clip with burned-in subtitles that is ready to download or share. Clips are great for sharing a decision, a customer quote, or a highlight with people who were not in the meeting. Clips are available on all plans.

1. Open a recording in Meetings
2. Open the Clips panel
3. Select the start and end of the moment
4. Generate the clip
5. Download or share it

The Follow-Ups page collects the action items and commitments that ReVoice extracts from your meetings so nothing falls through the cracks. You can see what was promised, by whom, and follow up over time. Follow-up tracking is available on all plans.

1. Click Follow-Ups in the left menu
2. Review open action items across your meetings
3. Open the source meeting for full context
4. Mark items as done as you complete them

You can protect your account with two-factor authentication using an authenticator app (TOTP). After you enable it, you enter a one-time code from your app in addition to your password when you log in. During setup you also receive single-use backup codes to store safely in case you lose your device. Workspace and company administrators can require 2FA for all members. Set up 2FA in the Two-Factor Authentication (2FA) section of Settings.

1. Go to Settings
2. Find the Two-Factor Authentication (2FA) section
3. Click 'Configure 2FA'
4. Scan the QR code with your authenticator app
5. Enter the code to confirm and save your backup codes

Custom vocabulary lets you teach ReVoice the words that matter to you, such as company names, product names, acronyms, and technical terms. Adding these improves transcription accuracy for terms the AI might otherwise mishear. Custom vocabulary is available on the Individual and Business plans and is managed in Settings.

1. Go to Settings
2. Open custom vocabulary
3. Add your names, acronyms, and terms
4. Save
5. New recordings use your vocabulary automatically

ReVoice automatically divides longer meetings into chapters based on the topics discussed, so you can jump straight to the part you care about instead of scrubbing through the whole recording. Each chapter has a title and a timestamp. Chapters are available on the Individual and Business plans.

1. Open a recording in Meetings
2. Open the chapters view
3. Click a chapter to jump to that moment

You can organize your conversations with tags and give each meeting a rating. Tags make it easy to group and find related meetings, and ratings help you and your team keep track of meeting quality over time. Tags and ratings are available on all plans.

1. Open a recording in Meetings
2. Add one or more tags
3. Set a rating for the meeting
4. Filter by tag to find related meetings later

Summary templates let you control how your AI summaries are structured. Use a built-in template or create your own for sales calls, standups, interviews, or any format you need, so every summary comes out the way you want. Summary templates are available on the Individual and Business plans and are managed on the Summary Templates page.

1. Open AI Prompts & Templates in the left menu
2. Pick a built-in template or create a new one
3. Define the sections you want
4. Save
5. Select the template when you send the bot or import a recording

Besides inviting the bot to an online meeting and importing files, you can record a conversation directly in your browser. This is useful for in-person conversations or quick notes. You will be asked for microphone permission, and when you stop, ReVoice transcribes and summarizes the recording like any other. In-browser recording works on a desktop browser, and Chrome is recommended.

1. Click Record in the left menu
2. Allow microphone access
3. Start recording
4. Stop when you are done
5. ReVoice transcribes and summarizes the recording

Account Intelligence surfaces sales signals such as risks, next steps, and competitor mentions across all of your meetings, so SDRs and sales teams can spot what needs attention without re-reading every transcript. Account Intelligence is available on the Business plan.

1. Open SDR Assistant in the left menu
2. Review the surfaced signals and next steps across your meetings

Topic Trackers save a search for topics, keywords, or questions you care about, so you can rerun it across all your meetings in one click instead of searching manually every time. Open a Topic Tracker any time to see every matching mention in one place.

1. Open the Topic Trackers page
2. Create a Topic Tracker for a topic or keyword
3. Open the Topic Tracker any time to see every matching mention across your meetings